Make compliance audits less cringeworthy with proactive compliance management tools

Make compliance audits less cringeworthy with proactive compliance management tools®

With hefty fines and a tainted reputation on the line, compliance isn’t something field operation teams can afford to wing with an Excel sheet and a monthly inspection process. 

Compliance standards, regulations and rules are getting more strict. And regulatory bodies are more effective than ever at monitoring and policing for issues. Even hard-to-reach sites can still be monitored by the Alberta Energy Regulator (AER) through drones.  

Whether you manage 200 wells or 1000s of kilometres of pipeline – when it comes to maintaining compliance, the buck stops with the foreman. 

But the reality is compliance activities can be a time sink for field operation teams. When it can take up to a third of a field operator’s time – is this the best use of their time? Plus, there’s still the chance your team identified an issue but it fell through the cracks and never got fixed.

How can field teams maintain compliance and show proof of compliance to the AER without spending hours and days on compliance?

The problem: compliance data tracking is taking too long and it’s capturing the bare minimum

See how EZ Ops proactive compliance management software can reduce effort from days to hours.

For many oil and gas producers, maintaining compliance is typically a chaotic, month-end process with tons of data incoming from multiple systems. When conducting routine compliance inspections, many field teams are entering data twice – typically on paper forms and then in Excel or another program. 

When it takes field teams too long to record and input compliance audit data, it takes them away from what they really should be doing: fixing the problem.

Compliance issues can easily fall through the cracks unless they are addressed right away by field operations or can be easily tracked and managed by the foreman.

For example, say you have a ground staining at a well. When your field operator goes to do the routine monthly inspection, he identifies the issue. He even brings it up at the cross over meeting. No one owns the correction activity, and you find yourself back at the start of the cycle with your operator discovers the same deficiency the following month.

Meanwhile, it takes days for HSE and compliance leaders to gather and organize information from different systems at report time. The end result: management has no visibility on trends or issues or access to real-time reporting – giving head office (and ultimately investors) lack of confidence on regulatory compliance.

How it should work: enter the data once, centralize access and get rapid and accurate reporting with compliance management platform

Oil and gas producers need to manage compliance tasks efficiently, resolve issues fast and rapidly generate reporting that’s accurate. To get there, we need to change how compliance data is being collected, accessed and analyzed.

Here’s how compliance management should work:

  1. Digitize compliance audits and inspections so field operation teams only enter data once, limiting errors and allowing updates to happen in real-time.
  2. Store all compliance data into one central system, accessible to end-users all the way up to management.
  3. Run compliance reports in real-time, easily gathering information from one system.

With EZ Ops compliance management software, maintaining compliance is simple. Field teams use simple digital inspection checklists that capture the right compliance information. Our easy-to-use software prompts field teams to dig deeper on issues that are anything less than ideal. All compliance issues are tracked, flagged and updated within one system. And they’re accessible by field operators, the foreman, HSE and compliance leaders and head office.

EZ Ops compliance management software helps make compliance simple for operators, foreman and head office oil and gas producers.

Using EZ Ops, operators can fix and address compliance issues within their regular field activities, savings operators time and mileage. Foreman can rest assured that nothing has fallen through the cracks. Plus, because compliance activities are updated in real-time, reporting is both accurate and rapid, giving management and head office confidence in all compliance management activities.

“During an ABSA audit, it was pretty cool seeing the completed PRD inspections on EZ Ops, everything was time and user stamped which made it very clear inspections were actually being done in the field. The follow up workflows were nice to track as well.” – Crystal Clear Testing

Watch the video: how field operators can use EZ Ops compliance tools

Watch the video: how a foreman and supervisor tracks and manages compliance activities in EZ Ops

Make compliance less time consuming with EZ Ops compliance management solution 

If your company has failed compliance in the past – you need to show proof of your compliance program. We make it easy.

Operators appreciate how simple and easy it is to conduct inspections and enter the data. We’ve earned 100% adoption in the field because EZ Ops was created by a team of former and current operators who understand compliance.

Avoid costly fines, protect your reputation and make compliance inspections, audits and reporting simpler. See a custom demo.  

 EZ Ops Director of Operations Adam Cann

About Adam Cann, Director of Operations

Adam is a Co-founder and the Director of Operations of EZ Ops. Adam and his team’s mandate is to help prospects and customers experience the value of EZ Ops, and motivate organizations to extend usage of the technology further into their operations. Adam takes great pride in the oil and gas industry and how EZ Ops technology enables hard-working, passionate operators to do their best work.